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I Chapter Name and Emblem
Section A: The name of this chapter shall be Gamma Beta Chapter, District 1, Alabama State Organization, The Delta Kappa Gamma Society International.
Section B: This chapter shall be named by Alabama State and has been designated by the Greek letters Γβ.
Section C: The key is the official symbol of membership.
II Mission and Purposes The purposes of Gamma Beta Chapter shall be the seven Purposes of The Delta Kappa Gamma Society International, Constitution, Article II, and those of the Alabama State Organization. These purposes are listed in the Gamma Beta Handbook.
III Membership
Section A: General
* Membership is in accordance with the Constitution, Article III; International Standing Rules 3.0. *
* Membership in The Delta Kappa Gamma Society International shall be by invitation. A member inducted into the Society becomes a member of the International Society in addition to a state organization and/or a chapter.
* An individual becomes a member of the Society when she pays her dues.
* The Gamma Beta Chapter’s treasurer will keep an accurate and current membership roster. The Gamma Beta Chapter has authority to act in matters of membership.
Section B: Classification
* An active member shall be a woman who is or has been employed as a professional educator at the time of her election. An active member shall participate in the activities of the Society.
* Reserve membership shall be granted only to those who are unable to participate fully in the activities of the chapter because of physical disability and/or geographic location. Reserve status shall be granted by a majority vote of the chapter. A reserve member, so requesting, shall be restored to active membership.
* An honorary member shall be a woman not eligible for active membership who has rendered notable service to education or to women, and is elected to honorary membership in recognition of such service.
* Collegiate members shall be undergraduate or graduate students who meet the following criteria: Undergraduate student collegiate members shall (1) be enrolled in an institution offering an education degree and have the intent to continue academically and professionally in the field of education; and (2) be enrolled within the last two years of their undergraduate education degree. Graduate student collegiate members shall have graduate standing in an institution offering an education degree and have the intent to continue academically and professionally in the field of education.
A collegiate member may participate in the activities of the Society except holding office. A collegiate member may serve as parliamentarian since the position of parliamentarian is not an elected office.
Section C: Election
* A candidate for membership shall be selected by the method established by the chapter’s rules.
* Recommendation for Membership forms shall be available at each regular chapter meeting. Recommendation for Membership forms shall be completed by the sponsor and returned to the membership chairman. The Membership Committee shall review the Recommendation for Membership form and prepare to present the candidate’s names to the chapter membership.
* Voting for prospective members shall occur at regular chapter meetings. All new members will be voted on by the April meeting. An official written invitation to chapter membership will be hand delivered or mailed by the chapter president, if possible within one week following the nominee’s election to membership.
* Orientation of members-elect shall be held before induction. The orientation program shall be the responsibility of the chapter’s membership chairman. An orientation folder shall be given to each new member at the orientation session. Members-elect shall indicate in writing their acceptance to membership within 2 weeks.
* Induction shall be held during May.
Section D: Transfer
* A member in good standing may transfer from one chapter to another upon notification of Society Headquarters.
Section E: Termination
* Membership in the Society is terminated for non-payment of dues and fees, resignation, or death.
* The recording secretary shall record in the minutes the name of a member whose membership is terminated. The record shall include the reason and date of termination.
Section F: Reinstatement
* A former member shall be reinstated to membership by the chapter receiving the request. Approval by majority of the ballots cast shall be required. The recommendation for reinstatement of a member includes a review of the applicant’s prior membership termination.
Section G: Other
* Special recognition of a member’s death shall be financed by the chapter assessment/dues.
IV Finances: Financial matters shall be in accordance with the Constitution, International Standing Rules, and the Alabama State Bylaws and Policies.
Section A: Dues
* The Finance Committee shall make recommendations for changes in chapter dues no later than the March meeting.
* Chapter dues shall be determined by chapter vote after prior notification of recommendation for change.
* Gamma Beta dues are broken down as follows: Active membership dues shall be $80.00 with $40.00 appropriated for International dues, $15.00 for State dues, and $25.00 for local dues. Reserve membership dues shall be $45.00 with $20.00 appropriated for International dues, $4.00 for State dues, and $21.00 for local dues.
Section B: Fees
* An active member shall pay an induction fee as determined by International at the time of her induction. Induction Fee shall be allocated: $7.50/Chapter and $2.50/State.
* Each active and reserve member shall pay an annual scholarship fee as determined by International. Scholarship fee: The fee is $1.00/member. If chapter has no scholarship fund - 100% goes to the State; if chapter has scholarship fund – chapter maintains 80% and 20% goes to the state.
* Chapter members may vote to access additional fees when needed.
Section C: Payment of Dues and Fees
* The membership year is July 1 – June 30. A member shall pay annual dues and fees no later than June 30 for the following fiscal year. Gamma Beta dues are due no later than the April meeting. Dues are paid by check made out to Delta Kappa Gamma, Gamma Beta Chapter. The cancelled check is the member's receipt of payment.
* For membership or reinstatement commencing between July 1 and December 31, the member shall pay induction fee (new member only), dues, and scholarship fee for the current year.
* For membership commencing on or after January 1, the member shall pay one-half the international membership dues. Chapter and state organization dues may be pro-rated as the chapter/state organization determines.
* The chapter treasurer shall collect all dues and fees and shall forward state and international portions as determined by International Society Headquarters.
* A member who fails to complete payment of International dues shall be dropped as of October 1.
* NOTE: When a collegiate member starts her career as a paid educator, she will pay active member dues and become an active member. If a collegiate member does not pursue a career as an educator, her membership will expire upon graduation or withdrawal from the education degree program.
* Mileage for the President's expenses to DKG events in Alabama shall be paid at .575 cents per mile.
Section D: Financial Controls
* The Finance Committee shall develop an annual budget and present it to the membership for approval no later than the first business meeting of the fiscal year.
* The president’s expenses shall be determined by the finance committee and shall be included in the budget. * The finance committee shall include funds in the budget of the second year of the president’s term of office to fund the cost of the incoming president’s pin. It shall be purchased by the treasurer and presented at the time of installation.
* A gift will be presented by the chapter to special guests or speakers and presidents after they have completed their term/terms.
* The financial records shall be audited annually. Gamma Beta’s financial records will be audited by the Finance Committee. Report of the audit shall be submitted to the executive Board.
* An audit will be performed any time a treasurer leave office during a biennium.
* The treasurer shall submit a financial report to the chapter at each business meeting.
* All expenditures should be approved by the president before being paid by the treasurer.
* Special funds and/or awards may be created by the executive board and approved by the membership.
* The treasurer and president should be named on the chapter’s bank account, with signatures on the account being changed when these officers change.
V. Organization:
* Gamma Beta Chapter shall govern the conduct of its business in a manner consistent with the Constitution, International Standing Rules, Alabama State Organization Bylaws & Policies, the Gamma Beta Chapter Standing Rules, and Robert’s Rules of Order Newly Revised, Current Edition.
* Chapters may participate in a coordinating council; the president and a chapter member serve on such a council if it exists. Chapter president is a representative on the state organization executive board.
* Chapter officers, except the treasurer, shall be elected in even-numbered years.
* The term of each elected officer shall be two years.
* No officer, except the treasurer, shall serve in the same office longer than two terms in succession.
* All chapter officers shall take office on July 1 following election.
* The treasurer shall be appointed by the chapter Executive Board each biennium.
VI. Officers and Related Personnel
Section A: General
* Gamma Beta Chapter officers shall be a president, a vice-president, a recording secretary, a corresponding secretary (all elected), and a treasurer (selected by the Executive Board), plus the option of a second vice-president (elected). Although not an officer, a parliamentarian is appointed. Collegiate and honorary members may serve as parliamentarian.
* A slate of officers, with one nominee per office, shall be prepared by the Nominations Committee and presented to the membership at the February meeting, with election taking place in March. The report of the Nominations Committee shall include nominees for members of the Nominations Committee for the following biennium. All nominees must hold active memberships.
Section B: Officers and Duties
* Officers shall perform duties as specified in the Constitution, Article Vi; Alabama State Bylaws; and as authorized in the Gamma Beta Chapter Standing Rules.
1. The president shall:
- Act as presiding officer at regular and called meetings and direct the activities of the organization.
- Act as chairman of the Executive Board.
- Appoint a parliamentarian.
- Appoint standing and special committees.
- Serve as member ex-officio, without vote, on all committees except the Nominations Committee.
- Fill by appointment all vacancies in elected and appointed positions.
- Serve as a member of the Alabama State Executive Board.
- Represent her chapter at all district, state, and international meetings. If the president is unable to attend one of these meetings, the chapter shall be represented by the first vice-president or another member named by the president.
- Take action, with the advice and approval of the Executive Board, on matters that cannot be deferred until the next chapter meeting.
- Write a history of her biennium.
2. The first vice-president shall:
- Serve as presiding officer in the absence of the president.
- Succeed to the office of president and serve until the next regular election in the event of resignation or death of the president.
- Serve as chairman of the Educational Excellence Committee; prepare the chapter’s yearbook. - Perform other duties as designated by the president.
3. The recording secretary shall:
- Record minutes of all meetings of the chapter and the Executive Board.
- Attend to other duties as designated by the president.
4. The corresponding secretary shall:
- Carry on such correspondence and duties as may be delegated by the president.
5. The treasurer shall:
- Receive and pay out money belonging to the chapter.
- Maintain an accurate account of receipts and expenditures, including all bills, cancelled checks, and bank statements.
- Present a financial report at each regular meeting.
- File required tax reports.
- Submit for annual audit/financial review the accounts/records of the organization.
- Serve as consultant and member ex-officio, without vote, on the Finance Committee and (if under remunerative contract for her services) on the Executive Board.
- Maintain a permanent file of terminations of membership, including the dates and reasons.
- Order the president’s pin at the chapter’s expense and make it available to the chairman of the Nominations Committee before installation of officers.
- Maintain an accurate and current membership roster.
- Assume any other duties as may be assigned by the president.
- Payout mileage for the President's expenses to DKG events in Alabama shall be paid at .575 cents per mile.
6. The parliamentarian shall:
- Act as advisor to the officers and members of the chapter in matters pertaining to interpretations of the Constitution and other governing documents.
- Serve as member ex-officio, without vote, on the Executive Board.
- Assume other duties as may be assigned by the president.
Section C: Term of Office
* Officers elected by Gamma Beta Chapter, in even-numbered years, shall have a term of two (2) years. The two-year team of office “or until a successor is named” is delineated for each office, except that of treasurer.
* Only the treasurer may serve in the same office more than two terms in succession.
* All officers shall be installed at the April meeting and take office on July 1 following installation. Section D: Vacancies
* When a vacancy occurs in the office of president, the first vice-president shall become president and serve until the next regular election.
* When a vacancy occurs in other elected or appointed positions, the president shall name a successor until otherwise stated.
Section E: Nominations and Election
* Nominations for office shall be made by a Nominations Committee elected by the chapter.
* The committee shall submit the name of one nominee for each elective office and three (3) names for a Nominations Committee. Consent of the nominee must be obtained.
* After the Nominations Committee has reported to the chapter, additional nominations may be made from the floor, with prior consent of the nominee.
* If there is only one nominee for an office, election may be by voice vote. If there is more than one nominee for any office, election shall be by a ballot and a majority of votes cast.
* Nominations shall be presented and voted on at the March meeting in even-numbered years.
VII. Chapter Executive Board
Section A: Members of Executive Board
* The members of the chapter Executive Board shall be the elected officers of the chapter, the immediate past president, and other voting members as shall be determined by the chapter.
* The treasurer and parliamentarian shall serve as member ex-officio, the parliamentarian without a vote and the treasurer also without a vote if under remunerative contract for her services.
* The executive board meets at least twice each year, but it may meet more often. A quorum is the majority of the voting members.
Section B: Duties of the Executive Board
* To function in accordance with the Constitution, Article VII.
* To select the treasurer for the biennium.
* To act in matters requiring immediate action and decision.
* To recommend policies and procedures for consideration by members.
* To establish rules for budget development and approval and for the supervision of chapter finances.
VIII. Chapter Committees
Standing committees shall fulfill responsibilities as defined in the Constitution, Article VIII. Reports requested from chapters shall be submitted in the format specified by Society Headquarters. The work of specified International committees is done by chapter committees appointed the executive board. The chapter president serves as member ex officio on committees except Nominations.
1. Standing Committees (appointed by president) shall be –
a. Society Business
1) Membership/Expansion
2) Finance
3) Rules/Bylaws/Policies
4) Communications and Marketing
b. Society Mission and Purposes
1) Educational Excellence
2) Scholarships and World Fellowships
2. Standing Committees (elected) shall be –
a. Nominations
3. Special Committees (appointed by president) shall be –
a. As determined by the chapter president. The president may assign a committee to tasks requiring immediate attention. Gamma Beta Special Committees are:
1) Induction
2) Supporting Early-Career Educators
3) Programs
4) Achievement Awards
5) Gamma Beta Scholarship: Members
6) Exhibits and Records
7) Devotions
8) Cards
9) Web Page
10) Newsletter
11) Yearbook
IX. Chapter Meetings
Section A: Regular Meetings
* Regular meetings of chapters shall be held at least four (4) times per year.
*All members being notified, chapter meetings may be face-to-face, through electronic communications, or through a combination of the two, as long as members present may simultaneously hear one another and participate during the meeting.
* Gamma Beta’s quorum for chapter business shall be determined by the members present, with a minimum of five (5) members present.
* All members being notified, matters requiring immediate chapter action may be voted upon by mail (postal or electronic) that provides a valid receipt of each responding chapter member’s vote. A majority vote of chapter members (more than half of the chapter members that are voting) shall be required for action.
* Ratification of all voting by mail (postal or electronic) must be made at the next face-to face meeting of the chapter.
* There shall be no proxy voting.
Section B: Meeting of the Executive Board
* Meetings of the Executive Board shall be held at least twice annually. The board may meet at other times upon the call of the president.
* A quorum shall be a majority of the voting members of the board.
* The chapter Executive Board may meet through electronic communications as long as all the members may simultaneously hear one another and participate during the meeting.
X. Communications/Publication (Constitution, Article XII; International Standing Rules 12.0)
* Gamma Beta’s president will approve all communications and publications.
* A Gamma Beta chapter yearbook will be updated and published annually.
* Gamma Beta will send members a newsletter prior to each chapter meeting. Additional correspondence may be sent as needed.
* Gamma Beta will maintain a chapter webpage.
* Chapter may meet through electronic communication as long as all the members may simultaneously hear one another and participate during the meeting.
XI. Parliamentary Authority
* The current edition of Robert’s Rules of Order Newly Revised, shall govern the proceedings of Gamma Beta Chapter meetings in all cases not provided for in the Constitution, Alabama State Bylaws and Policies, and Gamma Beta Chapter Standing Rules.
XII. Amendments
* Proposed amendments to chapter Standing Rules may be submitted to the Executive Board by any member or any committee.
* All proposed amendments shall have been approved by a two-third (2/3) vote of the Executive Board before being submitted to the membership.
* These Standing Rules may be amended at any meeting by two-thirds (2/3) vote, provided the members have been notified by phone or email before the meeting.
* A Rules/Bylaws/Policies committee appointed by the president will revise Gamma Beta’s chapter rules biennially to make sure they align with International Constitution and Standing Rules that affect the chapter level.
XIII. Conflict of Interest Statement
* The Gamma Beta Chapter affirms the Delta Kappa Gamma Conflict of Interest Statement. NOTE: See the DKG.org website for a complete Conflict of Interest document. This policy is intended to supplement but not replace any applicable state and federal laws governing conflicts of interest applicable to non-profit and charitable organizations.
XIV. Dissolution
* Before a chapter is dissolved, the approval of the Alabama State Executive Board must be obtained; therefore, a letter from the chapter president requesting dissolution shall be sent to the state president. She, in turn, will present the request to the Alabama State Executive Board.
* Those members desiring to maintain membership will transfer to another chapter.
* The charter must be returned to the state organization to be forwarded to International headquarters.
* Any remaining funds in the chapter account shall be sent to the state treasurer and placed in the Alabama State Available Fund.
* The chapter’s paraphernalia and the chapter records shall be relinquished to Alabama State.
* The Alabama State Executive Board shall decide if the Greek name shall be reused.
Adopted: March 21, 1985 – Faye Walker, Cindy Ham, Nickie Taylor, Corkey Vann, Margaret Vann
Revised: January, 1994
Revised: Spring, 1998
Revised: May 3, 2001
Revised: October 29, 2006 – Dottie Donahue, Wanda Duncan, Lane Hampton, Corkey Vann, Faye Walker
Revised: May 27, 2008 – Wanda Duncan, Dottie Donahue, Lane Hampton, Sherri Peck, Sandra Powell, Faye Walker Revised: August 28, 2011 – Sandra Powell, Sherri, Peck, Lane Hampton, Dottie Donahue, Nickie Taylor
Revised: September 19, 2017 – Brenda Berryman, Lane Hampton, Nickie Taylor, Dottie Donahue, Debby Crowell Revised: September 6, 2018 – Valerie Powell, Beth Milner, Lane Hampton, Dottie Donahue, Nickie Taylor
Revised: February, 2020 – Debby Crowell, Brenda Berryman, Dottie Donahue, Lane Hampton, Nickie Taylor
Last Updated: 11/2022